OAKWOOD ESTATES
Franklin, TN
http://www.oakwoodfranklin.com
OAKWOOD ESTATES HOMEOWNERS ASSOCIATION, INC.
Quarterly Meeting Minutes: Thursday, January 26 – 7:00 p.m.
A meeting of the Oakwood Estates Homeowners Association, Inc. was held on Thursday, January 26, 2012, at the Oak Valley Baptist Church with Gary Graham, President, calling the meeting to order, welcoming attendants and introducing new neighbors.
Treasure’s Report
Anne Hamilton, our interim treasurer was unable to attend the meeting. Her report will be available once she is able to complete it, and will also be attached to the minutes kept on file.
Reading of Minutes
Karina Young, HOA Secretary, read the minutes from the last meeting. There was some conversation following the reading of minutes. Regarding school redistricting, because of the available seats at Heritage Middle School, a new middle school adjoining Oakview Elementary does not seem to be a priority at this time. This is something that could change in the future though, depending on the growth that the Berry Farms project, and also the widening of Goose Creek Pike between I-65 and 840 could bring. It was mentioned that the extension of 840 is scheduled to be completed in December of this year. Gary Graham motioned to approve the minutes as written. Sue Lance seconded.
Old Business
Website: David Carbone was unable to attend the meeting, but being in charge of managing the HOA website, he requested that the meeting attendees address renewing the contract for the web host and domain name. This was discussed and approved. Among the suggestions to try to make the HOA website contents interesting and relevant, Gary Graham suggested we include a link to the HOA Face Book page.
Annual Dues: Next there was some conversation about the old subject of annual dues and the need to encourage resident participation. Karina Young mentioned a suggestion submitted by Lloyd Royse by email, to consider whether the yearly dues reminder letter should include a statement requesting non-members to make a voluntary contribution of perhaps $20 to help pay for the street lights and upkeep of the entrances. At this time, the dues, along with membership to the Home Owners Association are strictly voluntary, even when these funds go to pay for upkeep of the entrances and lights in the neighborhood, a benefit to all.
New Business
Treasurer Officer vacancy: The first item for discussion was the need for a new HOA treasurer. Anne Hamilton, who has been the treasurer for the last few years, needs to step down due to her busy work schedule. She has graciously offered to continue to do this job temporarily until a replacement is found. Attendants were encouraged to keep this in mind and ask people that they know to help find someone to do take this responsibility. It was also suggested to include a line about this in the annual letter the HOA sends at the beginning of each year to remind the Oakwood residents about the HOA dues.
Mosbys leaving: Ron and Lea Mosby, long time residents of Oakwood Estates who have contributed over the years in many ways to make this a great neighborhood, will be moving to Texas. A note of appreciation for Ron and Lea Mosby was presented by Gary Graham and was read at the meeting. The text is included at the end of these minutes.
Need for storage space for HOA Christmas decorations: Karen Piper, a relatively new neighbor in our subdivision, has graciously offered to store the bins of Christmas decorations and one box of extension cords in her basement. Gary and Terry offered to help move these boxes from the Mosby’s house to Karen’s basement.
Need for a new family to take over the maintenance of the entrances: Upon discussion of this situation, Karen also kindly agreed to take over the upkeep of our entrances, which is another job that has been done till now by Ron and Lea.
Other discussions: There were a few more items of informal conversation as Gary opened the floor for questions.
One of them was a community yard sale; neighbors shared ideas on ways for advertising this if we decide to do it in the spring. It was decided to discuss details at the next HOA meeting.
One of our new residents, Mrs. Barbara Hendrix, commented on how pleased and surprised she’s been by the kindness she has encountered upon moving to Oakwood Estates, and her nice and welcoming neighbors in this area.
Next meeting date: as always on the fourth Thursday of the month, April 26th, 2012.
Adjourn
The attendees were reminded to keep in mind the need for a new treasurer. And one more time Gary Graham thanked Ron and Lea for their leadership and contribution through the years to our great neighborhood. Without further discussion, the meeting was adjourned by a motion by Karina Young seconded by Gary Graham.
Respectfully submitted,
Karina Young, R.A.
Home Owners Association Secretary
Following is the transcript of the note of appreciation for Ron and Lea Mosby
presented by Gary Graham and read at our HOA January meeting
We received a call this month that Lea and Ron Mosby will be relocating in the near future to Houston TX to be closer to their family.
Ron and Lea have been actively involved in Oakwood Estates Home Owners Association since they moved here in the 1970’s. They have served in leadership and service to our community and given countless hours of their time and talents to improve our quality of life in Oakwood Estates. Our entrances have been beautified by their amazing and creative landscape talents. And their creative decorating, for many years, has been enjoyed by all at the Holiday Seasons.
Their hard work and dedication to our subdivision will be forever remembered and appreciated. It will be hard to replace such wonderful neighbors and wonderful friends. God bless you both, you will be missed.